Secure Document Storage
Protect, manage, and access physical documents and electronic records in a secure storage facility.
Protect Your Records in a Secure Storage Facility
Secure document storage in one of Vital Records Control’s offsite records storage facilities keeps your business records, digital files, and data safe with access to your files whenever you need them.
End-to-End Storage Solutions
We provide complete information management services, including physical document storage, electronic records storage, online document storage, paper shredding, and records management software.
National Reach, Local Service
With over 116 secure records centers across the U.S., we have a location close to you. Our local account managers are dedicated to providing personalized service and walk you through the records management and storage process.
Electronic Records and Media Storage
For your information not stored on paper documents, we offer offsite storage services for data, media, and tapes in climate-controlled vaults.
State-of-the-Art Facilities
As one of the best physical document storage companies, we ensure our offsite records storage facilities are SSAE-18 validated and meet NARA and PRISM Privacy+ compliance requirements.
Records Management Software Support
- Order physical or digital document retrievals
- Convert documents through our digitization services
- Request shredding services
- Full visibility into your stored inventory
Secure Document Storage, Simplified
Managing physical records doesn’t have to be complex or risky. Our end-to-end records management services give you complete control over your information—from secure storage and fast retrieval to digitization and compliant destruction. With advanced tracking, strict access controls, and on-demand services, your records stay protected, accessible, and fully compliant at every stage of their lifecycle.
Streamline Record Storage Procedures
Reduce Costs
Eliminating unnecessary file boxes helps reduce clutter and allows you to consolidate records over time, making storage more efficient and easier to access. By storing records offsite, you can also reclaim valuable office space and reallocate it for more productive uses.
Barcoded Inventory Control
Our system uses RFID identification to make files easy to track throughout their entire lifecycle. Each record is also assigned a permanent storage location in our warehouse, ensuring nothing gets misplaced or lost.
Local Storage Benefits
Our on-demand services are powered by an online records management portal that enables quick deliveries and easy access to additional services. For added flexibility, our records centers offer secure onsite viewing rooms, along with same-day deliveries and next-day retrieval options.
Rigorous Security Measures
Consistent Chain of Custody
VRC uses a private fleet of secure vehicles for every record pickup, retrieval, and delivery. All movements are tracked in real time using GPS technology, ensuring full visibility and security throughout the process.
Authorized Access
Access to your records is limited to approved individuals through strict ID verification. Our facilities also enforce controlled entry procedures, requiring visitors to present a government-issued ID, sign a confidentiality agreement, and remain escorted by a staff member at all times.
Regulatory Compliance
Our security measures are designed to protect the confidentiality and integrity of your information assets while helping ensure your documents meet federal and state requirements, including HIPAA, FACTA, SOX, and more.
What Our Clients Say
At VRC, we make it a point to provide superlative customer service and support. So of course, we’re always happy to share the customer experiences that let us know we’re on the right track.
5 out of 5 stars
When I started my law practice, one of my first decisions was to use VRC as my records management company to store old files that wouldn’t fit in my office. I have been a client for nearly 25 years and have thousands of files in storage with them. We find them to be very service-oriented and reliable.
Anonymous
National Law Firm
5 out of 5 stars
With well over 100,000 boxes of vital records storage across 11 cities on the east coast, our relationship with our records management vendor is significant. This is by far the best company in the market that I have dealt with.
Anonymous
Law Firm
Secure Storage, Step-by-Step
Pack
Pack your records into barcode-labeled boxes for accurate tracking from day one.
Store
We pick up, scan, and securely store your boxes in our facility, where each is logged and assigned a permanent location.
Manage
Access your online inventory to schedule retrievals, manage retention schedules, and request services anytime.
Retrieve
When you need a file, we deliver your physical box or document directly to you.
Digitize
Use scan-on-demand services to receive records digitally, without waiting for physical delivery.
Destroy
Outdated records are securely shredded according to your retention requirements and compliance standards.
Your Document Storage Questions, Answered.
Unsure if our document storage is right for your organization? Start with some of our frequently asked questions to see if we have the right file management service to fit your needs.
Do VRC’s document storage services offer online access?
Yes. Secure storage in our offsite storage units doesn’t mean sacrificing accessibility. With a few clicks, you have access to your records through an online records management portal.
Can record storage services help me reduce costs?
They can. Our solutions help you reduce document storage costs and labor with faster records retrievals. You can eliminate unnecessary file boxes and reallocate prime office storage space.
How consistent is VRC’s chain of custody for secure document storage?
Our end-to-end document security protocols begin with each pickup. We use a private fleet of secure vehicles for every record retrieval and delivery. Our vehicles are radio dispatched, driven by vetted employees, and include automatic locks and GPS tracking.
What security measures are in place to protect my documents at your records storage centers?
All records storage facility visitors must provide a government-issued ID, sign a confidentiality agreement, and be escorted by a staff member while inside. And, we have rigorous access controls in place, including only one entrance to each facility.
What tracking system is in place to ensure my documents don’t get lost?
Our barcoded inventory control system utilizes innovative RFID technology to identify and track your information throughout its entire lifecycle. And, your record boxes are assigned a permanent location inside our records center to ensure they don’t get lost.
How does records storage improve a business’s regulatory compliance?
Every organization has a responsibility to protect the confidentiality, integrity, and accessibility of its information assets. We ensure your confidential documents are stored safely in compliance with federal and state regulations, including HIPAA, FACTA, and SOX.