# Education Records and Document Management

Find a cost-effective education school record management system that meets your department’s or school district’s needs and budget.

###### Streamline Staff Productivity

Save staff time by going paperless and enabling quicker search, organization and archival of student and administrative documents.

###### No Equipment or Software Required

We manage the technology so you don’t have to make an additional investment.

###### Automate Processes District-Wide

Accelerate back-office and support services while reducing costs and optimizing resource allocation.

###### Dedicated Client Support Specialist

Say goodbye to help desks, work orders and service tickets and hello to a dedicated contact who’s a call or email away.

## Education Records Solutions

### Student record management for K12 schools, universities, and more

Manage student records, special education, personnel, payroll, A/P, and more while maintaining compliance with various state and federal regulations through a records management partner.

#### Offsite Storage

- Keep records safe from theft, fire, floods, and other natural disasters.
- Store documents in [records storage facilities](https://vitalrecordscontrol.com/services/records-storage-solutions/) with fire suppression systems and 24/7 monitoring.
- Track and retrieve stored information using our electronic student [records management system](https://vitalrecordscontrol.com/services/records-storage-solutions/records-management-software-vitalweb/).

#### Secure Shredding

- Drop-off shredding and offsite shredding options to meet your departmental and district requirements.
- Secure [destruction](https://vitalrecordscontrol.com/services/secure-shredding-services/paper-shredding/) of student records and sensitive district documents promptly to comply with departmental and district requirements.
- Securely shred all school records to protect student privacy, and keep them out of the wrong hands.

## Digitize Student Records

With our [document scanning and cloud storage solutions](https://vitalrecordscontrol.com/services/enterprise-content-management/document-scanning-services/digital-storage/), educational institutions can simplify the complicated process of securely capturing and storing valuable student records.

Our electronic student records management system helps you:

- Scan and store financial aid and tuition records
- Organize student ID cards, badges, transcripts, and more
- Ensure only those who are authorized can access information
- Securely store digital files for students, faculty, staff, alumni, parents, and other
- Encrypt and back up your data

## Student Privacy for Schools and Universities

Protect school documents and student records and ensure compliance with your school retention policy and the following regulations:

- Family Educational Rights and Privacy Act ( [FERPA](https://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html))
- Fair Information Practice Principles (FIPPs)
- Individuals with Disabilities Education Act (IDEA)
- Health Insurance Portability and Accountability Act ( [HIPAA](https://www.hipaa.com/))
- Protected health information (PHI)

## Securely store, scan, and destroy school records

Our school records management system is built specifically for elementary, secondary, and post-secondary institutions.

- Student Records
- Diplomas
- Personnel Records
- Alumni Records
- Administrative Documents
- Enrollment Applications
- Teaching Contracts
- Scholarship and Grant Documents
- Fundraising Data
- Class Schedules
- Transcripts
- Official Test Scores
- Invoices

## Why Choose VRC?

### VRC creates student record keeping solutions that reduce paper and improve access.

##### Modernize Your Information System

Store and access complete student files in a centralized system, eliminate the need to copy, transport, and store paper documents, and keep track of attendance, grades, and more through an easy-to-use online digital recordkeeping solution.

##### Drive Efficiency District-Wide

Automate daily functions, track changes and documentation, and reduce processing time to help expedite staff workflows and student services.

##### Best-in-Class Customer Service

Work with a dedicated support specialist while VRC handles the entire process, offering customizable options designed to fit your budget.

## How it Works

### How to Manage Student Records: The Education Document Management Process

##### Request

School sends request.

##### Supplies

VRC provides boxes, labor, and materials.

##### Pack

Our education records management specialists pack your paperwork.

##### Transfer

Files are securely transferred to document imaging center.

##### Scan

Documents are digitized and indexed.

##### Store

Digitized documents are uploaded to a cloud-based repository.

##### Destruction

Our education records management specialists pack your paperwork.

##### Support

Customer support is available as needed.

## Case Study

### Smart Solutions. Strong Results.

Check out our case studies to see how our clients have benefited from our services.